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Registering Out-of-State and Out-of-Country Business Travel Provides Extra Security Registering Out-of-State and Out-of-Country Business Travel Provides Extra Security
[September 18, 2008]
If you help members of your department make travel arrangements, you will want to remind travelers to register their business trips for travel accident insurance when traveling outside the state of California or out of the country. Here are some of examples of how the business travel insurance has helped UC faculty and staff:
When a Berkeley professor on a research mission in the mountain forests of New Caledonia fell down a ravine and crushed his leg, he needed urgent medical care and to get back to the US. With the help of Travel Assistance provided by UC's Business Travel insurance carrier, he received emergency treatment and returned home accompanied by a medical assistant. The business travel policy covered all of these expenses.
When a campus staff researcher got caught in the middle of political unrest in Kenya, Travel Assistance arranged a security escort to the airport, enabling her to return home safely.
UC's business travel insurance covers all UC faculty, staff and students who travel on University business. The plan includes coverage for:
- Security extraction
- Emergency medical evacuation and repatriation
- Accidental death and dismemberment
- Out-of-country medical (students have additional domestic coverage)
- Lost luggage, personal property and trip cancellation or interruption (faculty/staff only)
One component of the program is a registration process for each trip for those who travel out of state or out of country. The advantage of registration is that, in an emergency, UC can "find" the traveler and deliver important information. For example, at the time of the political unrest in Kenya, a campus risk manager learned through the business travel registration that another UC employee was working in Kenya. The risk manager contacted the employee via email and urged him to contact the business travel assistance. With the travel assistance, he also departed the country safely and quickly.
Employees who register their travel will receive a one-page document with information about the Travel Assistance program, including instructions on what to do in a medical emergency and a card with emergency phone numbers.
You can also read a graduate student's account of how his business travel registration saved his life. For more information about business travel insurance and the online registration form, see the UC Traveler Insurance website.